Stop losing leads to a generic contact form.
Capture wedding inquiries through an AI assistant on your website, then turn each one into a draft quote with your saved rates. All in one workflow built for full-service event planners.
Event planners lose money on every quote they build manually
Losing leads from your website
A couple visits your website at 11pm, fills out a vague contact form, and never hears back. By morning they've booked someone else. You're losing leads while you sleep.
Quoting from memory
You price events in your head and forget line items. By the wedding day, you're doing $2,000 of unbilled work because no one remembers what was actually agreed.
Version chaos
Client wants changes. You edit the quote, email it back, they want more changes. Old versions are gone. You can't remember what was agreed.
Chasing payments
No deposits, no payment links, manual invoicing. You're an event planner and a debt collector.
An AI assistant for every step.
The same AI carries context from inquiry through to signed contract — so you never re-explain the situation.
AI assistant qualifies website visitors and hands you a structured brief.
Learn more →From a plain-language description, AI proposes line items with rate sources cited.
Learn more →Chat to add a setup fee, bump a venue price, or restructure sections.
Learn more →Merge fields auto-resolve from linked clients and projects. Missing data stays visible.
Learn more →From inquiry to paid invoice in three steps.
A single workflow that learns your business as it goes — capture, qualify, quote, deposit, deliver.
Couples chat with your bot
Embed your AI Concierge on your website. Couples describe their wedding through conversation — date, guest count, venue, services. You get a structured brief overnight.
QuotePilot drafts the quote
Click “Draft from inquiry” or paste a client email. QuotePilot pulls from your saved rates, calculates totals, and writes the proposal. Ready for your review.
Send, sign, collect the deposit
One click sends a branded quote. Couples accept with a signature and pay the deposit online. The quote becomes an invoice automatically. No chasing required.
Everything you need to go from inquiry to invoice.
Built for the way event planners actually work — with the polish your couples expect from someone they're trusting with the biggest day of their lives.
Embed on your site or share a link
Embed an AI assistant on your website, or share a branded standalone page from your social bio. Real conversations 24/7 — capture the wedding date, guest count, venue, scope, and budget through a natural back-and-forth, then hand you a structured brief that drafts itself into a quote.
Quotes drafted from your rates
When inquiries come in cold or by email, paste them in and get a draft quote using your saved packages. QuotePilot handles the line items, quantities, and totals.
Lock in bookings with deposits
Couples pay the deposit via Stripe when they accept. Major changes after deposit trigger re-acceptance — your couple's receipt and your records always match.
Quote version history
Couples change their minds. Every revision is saved as a timestamped snapshot. Compare versions, restore old ones, or send any past revision in one click.
E-signatures
Couples accept with a digital signature directly on the quote. No printing, scanning, or back-and-forth.
Learns your event rates
Saves rates from every quote you send. Your second quote is faster. Your tenth is instant.
Everything a planner uses, from venue walkthrough to balance collection.
A 24/7 AI assistant that captures leads from your website and qualifies them.
Learn more →Describe the job in plain language and get a complete quote draft.
Learn more →Extract pricing from your website, menu, or rate sheet — AI does it.
Learn more →Branded view where clients accept, sign, and pay in one place.
Learn more →Templates, merge fields, clause library, counter-signature.
Learn more →Mobile-tuned signature pad. Both parties sign; document locks.
Learn more →Stripe deposit collection + auto-generated invoices on acceptance.
Learn more →Custom quotes, not cookie-cutter templates.
Describe the event. QuotePilot figures out the line items, quantities, and pricing from your rates.
Weddings
“Full-service planning, day-of coordination, floral, decor, vendor management”
All as line items with optional add-ons couples can toggle.
Corporate events
“Conferences, team offsites, product launches, holiday parties”
Handle complex multi-day scopes with clear pricing per service.
Private parties
“Birthdays, anniversaries, milestone celebrations”
Proposals that still look professional even for simpler events.
Destination weddings
“Multi-day events with separate sections for each day, travel costs, and deposit collection to lock in the booking”
Multi-day events with separate sections for each day, travel costs as line items, and deposit collection to lock in the booking.
Frequently asked questions
How does QuotePilot know my prices?+
Can I customize quotes after they're drafted?+
How do deposits and payments work?+
Does QuotePilot handle contracts?+
Does the client sign on their phone?+
What does it cost?+
How is this different from HoneyBook or Dubsado?+
Will my couples know they're talking to an AI?+
Your next wedding, drafted from your rates.
Capture inquiries through your bot, draft proposals from your saved packages, and collect deposits — all in one workflow.