For event professionals

The inquiry that arrives at 11pm books by morning.

Your AI assistant answers on your website and in your Instagram DMs — it qualifies the lead and drafts a quote from your rates while you sleep. You wake up to a proposal ready to send.

Start your 14-day trial →Tour the features
No credit card·14-day Pro trial·2-min setup
Used byEvent planners·Venues·Caterers·Decorators

Watch a lead become a booking.

One real wedding, end to end — from the 11pm hello on your page to a paid deposit.

Step 01 / 04

A couple finds your page

Your branded booking page greets them, asks the right questions, and captures a structured brief — 24/7, while you sleep.

One tool. Everything after the hello.

When the lead books, the rest is already here — designed proposals, contracts, deposits, a booking page, and a business calendar. You won't need a second tool, and every capability is in every plan.

AI Intake AssistantA 24/7 AI assistant that captures leads from your website or Instagram DMs and qualifies them.→AI Booking PageA hosted, AI-designed booking page at your own link — photos, packages, and your intake chat built in.→AI Quote DraftingDescribe the job in plain language and get a complete quote draft.→Prices & PackagesExtract pricing from your website, menu, or rate sheet, then offer packages and tiers.→Designed ProposalsOne click designs your quote into a themed, photo-rich proposal — with a lookbook mode.→Client PortalBranded view where clients accept, sign, and pay in one place.→ContractsTemplates, merge fields, clause library, counter-signature.→E-SignaturesMobile-tuned signature pad. Both parties sign; document locks.→Deposits & InvoicingStripe deposit collection + auto-generated invoices on acceptance.→Business CalendarEvents, deposits, contracts, and tasks on one timeline — with conflict detection and a feed.→
Run the business

The back office is already in here.

Quoting is the front door. Behind it, QuotePilot is the workspace your team runs the whole job from.

Version historyEvery revision snapshotted with a side-by-side diff — your record when a client says “that’s not what we agreed.”→Team & rolesOne shared workspace with owner and member roles — the same quotes, contracts, clients, and calendar for everyone.→Projects, tasks & clientsEvery quote, contract, task, and payment connected to the job — and a client directory that remembers the history.→View tracking & activityKnow the moment a quote is viewed, signed, or paid — the activity feed keeps score while you’re on-site.→

Built for everyone who quotes custom events.

Anyone whose proposals are different for every inquiry — not a fixed-price packaged service. We started with planners; we've since landed with venues, caterers, and decorators too.

Event planners

Multi-vendor proposals end-to-end, from inquiry through deposit collection.

See the planner tour →
Venues

Per-headcount rental tiers, bar packages, in-house vs outside catering, ceremony + reception combos.

Caterers

Per-head pricing, custom dietary line items, deposit-now / final-headcount-balance flow.

Decorators

Gala setup, custom florals, lighting, draping with optional add-ons clients can toggle.

Florists, photographers, and other event vendors welcome too.

The honest answer

Will couples know they're talking to AI?

A couple planning a $40,000 day is buying intimacy — a bot faking yours would cost you the booking. So the assistant is built to hold the door, not to be you.

It never pretends to be you
It's introduced as your assistant — you write the greeting it opens with — and it's upfront about what it is when asked.
It collects, you connect
It gathers the date, venue, guest count, and scope. Then you reply personally, with everything already in hand.
It answers where couples actually write
The same assistant covers your website and your Instagram DMs — so the 11pm inquiry gets an answer at 11pm, not at 9 the next morning.
Nothing sends without you
The overnight quote is a draft. You review it, adjust it, and press send — your name, your voice, your call.

Frequently asked questions

What does QuotePilot do?+
QuotePilot is the sales workflow for event professionals — planners, venues, caterers, decorators, florists, photographers. It captures leads through an AI assistant on your website or in your Instagram DMs, drafts quotes from your saved rates, manages contracts, collects deposits via Stripe, and auto-generates invoices — all in one tool.
Will my clients know they're talking to AI?+
It never pretends to be you. The assistant is introduced as your assistant — you write the greeting it opens with — and it's upfront about what it is when asked. It collects the details (date, venue, guest count), then you take over personally with everything already in hand.
Who is it for?+
Event professionals who quote complex, custom jobs — planners, venues, caterers, decorators, florists, and photographers. Built for service businesses that send a different proposal for every inquiry.
Is there a free trial?+
Yes — every new account gets a 14-day free trial of the full product. No credit card required.
How much does it cost after the trial?+
$29/month for Solo (2 team members) or $49/month for Pro (unlimited) — every capability in both. Annual billing saves two months.
Can I embed the AI assistant on my website?+
Yes — single script tag for Squarespace, Wix, WordPress, Showit, Shopify, or any site. Or share the standalone /i/[your-slug] page from your bio.
How does the AI know my prices?+
Upload a rate sheet (PDF, CSV, or image), paste your website URL, or type your services. The AI extracts structured pricing. Every quote you send teaches the system over time.
Can QuotePilot make me a booking page?+
Yes. You get a hosted, AI-designed booking page at your own link — photo galleries, your packages, and your AI intake chat built in. Pick from seven templates and refine it by chatting. Share it by link, QR code, or embed it on the site you already have.
Can I make my proposals look designed?+
Yes. One click — 'Design this quote' — styles any proposal with a matching palette, fonts, and your photos, and guarantees the pricing stays legible. Add a photo to any line item, or switch on lookbook mode to run every image full width.
Does it have a calendar?+
Yes. One timeline shows your events, deposit and balance due dates, contracts, and tasks — with double-booking alerts and a feed you can subscribe to in Google Calendar.
Is QuotePilot just for sending quotes?+
No — quoting is the front door, but QuotePilot is the workspace you run the job from afterward: projects, tasks, and client records tied to every quote and contract, team roles in one shared workspace, a live activity feed, full version history on every document, and the business calendar holding it all together.
Is my data secure?+
Yes. Data is encrypted in transit and at rest. Passwords are hashed. Quote drafting uses OpenAI's API — your descriptions are processed but not used to train their models.

Built with planners, not for them.

A small team, working with wedding & event planners in Los Angeles. The features come from real requests — a planner asking “why can't this just do X?” — not a roadmap.

Built with planners · Los Angeles

Early enough to matter: the first twenty founding members get Pro at the Solo price, locked →

The AI intake assistant
Planners were losing late-night leads to a static contact form.
Rate-source citations
Every quote line shows where its number came from — your price list, or an AI estimate.
Optional-item toggles
Couples choose their add-ons inside the proposal, and the total follows along.
Auto-resolving contract fields
The couple's details fill themselves in from the linked job — no re-typing, no copy-paste.

As considered as the day itself.

From the first inquiry to the signed contract, every proposal looks like the celebration it's for — the kind your clients say yes to.

Begin

Run your entire sales workflow in one calm workspace.

AI intake · booking page · AI drafting · designed proposals · contracts · deposits · calendar · 14-day free trial

Start free→See pricing