For event professionals

An AI assistant for every step from inquiry to signed contract.

Capture leads with an AI assistant. Draft quotes from a sentence. Sign contracts that fill themselves in. Collect deposits when clients accept. One platform, from inquiry to payment.

Start your 14-day trial →Tour the features
No credit card·14-day Pro trial·2-min setup
Used byEvent planners·Venues·Caterers·Decorators

Watch a lead become a booking.

One real wedding, end to end — from the first hello on your page to a paid deposit.

Step 01 / 04

A couple finds your page

Your branded booking page greets them, asks the right questions, and captures a structured brief — 24/7, while you sleep.

One tool. Ten AI-powered surfaces.

From the first conversation to the signed contract and paid deposit — now including a designed booking page, photo-rich proposals, and a business calendar. Every capability is in one plan.

AI Intake AssistantA 24/7 AI assistant that captures leads from your website or Instagram DMs and qualifies them.→AI Booking PageA hosted, AI-designed booking page at your own link — photos, packages, and your intake chat built in.→AI Quote DraftingDescribe the job in plain language and get a complete quote draft.→Prices & PackagesExtract pricing from your website, menu, or rate sheet, then offer packages and tiers.→Designed ProposalsOne click designs your quote into a themed, photo-rich proposal — with a lookbook mode.→Client PortalBranded view where clients accept, sign, and pay in one place.→ContractsTemplates, merge fields, clause library, counter-signature.→E-SignaturesMobile-tuned signature pad. Both parties sign; document locks.→Deposits & InvoicingStripe deposit collection + auto-generated invoices on acceptance.→Business CalendarEvents, deposits, contracts, and tasks on one timeline — with conflict detection and a feed.→
Run the business

The back office is already in here.

Quoting is the front door. Behind it, QuotePilot is the workspace your team runs the whole job from.

Version historyEvery revision snapshotted with a side-by-side diff — your record when a client says “that’s not what we agreed.”→Team & rolesOne shared workspace with owner and member roles — the same quotes, contracts, clients, and calendar for everyone.→Projects, tasks & clientsEvery quote, contract, task, and payment connected to the job — and a client directory that remembers the history.→View tracking & activityKnow the moment a quote is viewed, signed, or paid — the activity feed keeps score while you’re on-site.→

Built for everyone who quotes custom events.

Anyone whose proposals are different for every inquiry — not a fixed-price packaged service. We started with planners; we've since landed with venues, caterers, and decorators too.

Event planners

Multi-vendor proposals end-to-end, from inquiry through deposit collection.

See the planner tour →
Venues

Per-headcount rental tiers, bar packages, in-house vs outside catering, ceremony + reception combos.

Caterers

Per-head pricing, custom dietary line items, deposit-now / final-headcount-balance flow.

Decorators

Gala setup, custom florals, lighting, draping with optional add-ons clients can toggle.

Florists, photographers, and other event vendors welcome too.

Frequently asked questions

What does QuotePilot do?+
QuotePilot is an AI-powered sales workflow for event professionals — planners, venues, caterers, decorators, florists, photographers. It captures leads through an AI assistant on your website, drafts quotes from your saved rates, manages contracts, collects deposits via Stripe, and auto-generates invoices — all in one tool.
Who is it for?+
Event professionals who quote complex, custom jobs — planners, venues, caterers, decorators, florists, and photographers. Built for service businesses that send a different proposal for every inquiry.
Is there a free trial?+
Yes — every new account gets a 14-day free trial of the full product. No credit card required.
How much does it cost after the trial?+
$49/month or $490/year. Every capability is included. No tiers, no add-ons.
Can I embed the AI assistant on my website?+
Yes — single script tag for Squarespace, Wix, WordPress, Showit, Shopify, or any site. Or share the standalone /i/[your-slug] page from your bio.
Will my clients know they're talking to AI?+
Yes — and most prefer it to a static form. The assistant is transparent about being your AI. It captures info clearly, and you respond personally once you have what you need.
How does the AI know my prices?+
Upload a rate sheet (PDF, CSV, or image), paste your website URL, or type your services. The AI extracts structured pricing. Every quote you send teaches the system over time.
Can QuotePilot make me a booking page?+
Yes. You get a hosted, AI-designed booking page at your own link — photo galleries, your packages, and your AI intake chat built in. Pick from seven templates and refine it by chatting. Share it by link, QR code, or embed it on the site you already have.
Can I make my proposals look designed?+
Yes. One click — 'Design this quote' — styles any proposal with a matching palette, fonts, and your photos, and guarantees the pricing stays legible. Add a photo to any line item, or switch on lookbook mode to run every image full width.
Does it have a calendar?+
Yes. One timeline shows your events, deposit and balance due dates, contracts, and tasks — with double-booking alerts and a feed you can subscribe to in Google Calendar.
Is QuotePilot just for sending quotes?+
No — quoting is the front door, but QuotePilot is the workspace you run the job from afterward: projects, tasks, and client records tied to every quote and contract, team roles in one shared workspace, a live activity feed, full version history on every document, and the business calendar holding it all together.
Is my data secure?+
Yes. Data is encrypted in transit and at rest. Passwords are hashed. Quote drafting uses OpenAI's API — your descriptions are processed but not used to train their models.

Built with planners, not for them.

A small team, working hand-in-hand with wedding & event planners in Los Angeles. The features come from real requests — a planner asking “why can't this just do X?” — not a roadmap.

Built with planners · Los Angeles

The AI intake assistant
Planners were losing late-night leads to a static contact form.
Rate-source citations
Every quote line shows where its number came from — your price list, or an AI estimate.
Optional-item toggles
Couples choose their add-ons inside the proposal, and the total follows along.
Auto-resolving contract fields
The couple's details fill themselves in from the linked job — no re-typing, no copy-paste.

As considered as the day itself.

From the first inquiry to the signed contract, every proposal looks like the celebration it's for — the kind your clients say yes to.

Begin

Run your entire sales workflow with one AI tool.

AI intake · booking page · AI drafting · designed proposals · contracts · deposits · calendar · 14-day free trial

Start free→See pricing