QuotePilot
AI-powered quoting

Turn job descriptions into professional quotes in 30 seconds

Paste a client request, chat with AI to refine it, send a branded quote with one click. Track opens, collect e-signatures, close deals faster.

No credit card required

quotepilot.tech/quotes/new

// Prompt

Bathroom reno for the Johnsons — demo, 80 sqft tile, drywall repair on two walls, and paint the whole room.
Drafting quote

// Generated

Q-0042
ItemTotal
Demo & disposal$450
Tile installation (80 sqft)$1,440
Drywall repair — 2 walls$280
Paint, 2 coats$520
Total$2,690

// 01 · How it works

Three steps from request to signed deal

01

Describe the job

Paste a client email, type a rough scope, or upload a document. The AI understands any format.

02

AI drafts your quote

Pulls rates from your price lists, calculates totals, writes professional intro text — all in seconds.

03

Send & track

One click sends a branded email. Know when they open it. Get notified when they accept.

// 02 · Features

Everything you need to quote faster

Built for freelancers, agencies, and service businesses

Chat-based editing

Edit quotes through conversation. Say 'change the senior rate to $250/hr' and it updates instantly.

Smart price lists

Upload a CSV, PDF, or photo of your price sheet. AI extracts items automatically. Manage multiple lists.

Dynamic layouts

The AI picks the best column format for your business — People/Hours/Rate or Area/Price.

Branded PDF export

Download professional PDFs with your logo and branding. Ready to attach to emails or print.

Client portal

Clients view quotes online, accept with a digital signature, or decline with a message.

Smart follow-ups

See who viewed your quote. Send one-click follow-up reminders to unresponsive clients.

One-click send

Send quotes by email directly from the app. Tracking links included automatically.

Formula engine

Server-side calculation ensures your totals are always correct. No spreadsheet errors.

Templates & cloning

Save quotes as templates. Duplicate for similar projects. Never start from scratch.

// 03 · Use cases

Built for every service business

Just describe the job. QuotePilot handles the rest.

General Contractors

Bathroom reno for the Johnsons — demo, 80 sqft tile, drywall repair on two walls, and paint the whole room

Area × Rate

IT Consultants

Security audit and firewall setup for 3 offices, endpoint protection for 200 devices, 12-month contract

Devices × Monthly rate

Freelance Designers

Logo design, brand guidelines, and a social media kit for a new coffee shop launching next month

Per-project pricing

Cleaning Services

Move-out clean for apartment 4B, carpet cleaning for 1200 sqft, and all 16 windows

Sqft × Rate

Wedding & Event Planners

Day-of coordination and venue decoration for Sarah's wedding, 150 guests, 3 floral arrangements

Per-event pricing

Catering Companies

Plated dinner and cocktail hour for 120 guests, 4 wait staff for 6 hours, plus equipment rental

Guests × Per-person rate

Marketing Agencies

3-month SEO campaign, Google Ads management for $5k/mo spend, and a landing page redesign for TechCo

Monthly retainer

Photographers

4-hour engagement shoot with 2 locations, 50 edited photos, and a premium album for the Reyes wedding

Hours + Deliverables

Landscapers

Front yard redesign — remove old lawn (400 sqft), lay sod, install drip irrigation, and plant 12 shrubs

Sqft × Rate + Per-unit

Electricians & Plumbers

Rewire the kitchen, install 6 recessed lights, add a dedicated 240V outlet for the oven

Per-fixture + Labor

Tutors & Coaches

SAT prep package — 20 one-on-one sessions, 2 practice tests with review, and a study plan

Sessions × Hourly rate

Consultants & Solopreneurs

3-day business strategy workshop with pre-work assessment, on-site facilitation, and a written report

Day rate + Deliverables

// 04 · FAQ

Frequently asked questions

How does the AI generate quotes?+
Paste a job description or client email. The AI analyzes it, matches items from your price lists, calculates quantities and totals, and produces a professional quote — all in about 30 seconds.
What types of businesses can use QuotePilot?+
Any service-based business: general contractors, IT consultants, freelance designers, cleaning services, wedding planners, caterers, photographers, landscapers, electricians, plumbers, tutors, marketing agencies, and solopreneurs. The AI automatically adapts the quote format to your industry — whether you bill by the hour, per square foot, per project, or per person.
Can clients accept quotes online?+
Yes. Clients receive a tracking link where they can view the quote, accept with a digital signature, or decline with a message. No login required.
How does the price list feature work?+
Create price lists through a chat interface — type items, paste a list, or upload a file (PDF, CSV, or image). The AI extracts and organizes your pricing automatically.
Do I need to format my request in a specific way?+
No. Just describe the job in plain language — the same way you'd explain it to a colleague. Say something like 'bathroom reno, 80 sqft tile, paint the whole room' or 'logo design and brand guidelines for a coffee shop.' The AI figures out the line items, quantities, and pricing from your description and price lists.
Is my data secure?+
Your data is stored in PostgreSQL with encryption at rest. Authentication uses bcrypt hashing. All API endpoints require authentication.

Stop spending hours on quotes

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