For event & wedding planners

Stop losing leads to a generic contact form.

An AI assistant for full-service event and wedding planners. Has real conversations with prospects, qualifies them, and hands you a project brief that drafts itself into a quote.

Start your 14-day trial →See how it works
No credit card·14-day Pro trial·2-min setup
AI Intake AssistantLive · 24/7
What type of event are you planning?
A wedding for 150 guests at the Garden Terrace.
Lovely! What services do you need?
Day-of coordination, 3 floral arrangements, venue decor, cocktail hour.
Drafts into
You describe the job
Day-of coordination for Sarah's wedding — 150 guests, 3 floral arrangements, venue decoration, and cocktail hour setup.
Drafting quote…
Drafted from your rates
Q-0042
Prepared for Sarah Mitchell
ServiceAmount
Coordination
Day-of coordination$1,800
Rehearsal walkthrough$350
Decor & Florals
Floral arrangements (3)$960
Venue decoration$1,200
Cocktail hour setup$450
Subtotal$4,760
Tax (8%)$380.80
Total$5,140.80
50% deposit due$2,570.40
From inquiry to invoice

Most planners use 5 tools to get from interested to booked. QuotePilot is one.

A single workflow that learns your business as it goes — capture, qualify, quote, deposit, deliver.

01 / Capture

Inquiries 24/7

Your bot asks the right questions: date, guest count, venue, scope. You wake up to qualified inquiries already triaged.

02 / Quote

Same-day proposals

QuotePilot drafts a detailed proposal from the conversation, line-itemed against your saved rates. You review and send.

03 / Collect

Deposits, instantly

Clients pay when they accept. Balance reminders go out automatically — no chasing two weeks before the event.

Features

Built for the way planners actually work.

Everything you need to go from first inquiry to signed contract — with the polish your clients expect from someone they're trusting with their biggest event.

— AI Intake Assistant

Capture leads while you're at a venue walkthrough.

Your assistant qualifies prospects 24/7 — embed on your website or share a link from Instagram bio.

— Embed widget

Five minutes to install.

Works on Squarespace, Wix, WordPress, Showit. One line of code, no configuration.

— Smart qualification

The right questions, every time.

The bot adapts to your services, gathering exactly what you need to send an accurate quote.

04

Quotes drafted from your rates

Paste a cold inquiry, get a quote draft in seconds — no template wrangling.

05

Learns your event rates

Saves rates from every quote you send. Your tenth quote is instant.

06

Stripe deposits, built-in

Clients pay instantly when they accept. Reminders for balances are automatic.

07

Quote version history

Clients change their minds. Every revision tracked, always agreed.

08

Client acceptance portal

View, accept with a signature, pay deposits — no login required.

09

Branded proposals

Professional quotes with your logo and palette. Send or download as PDF.

Every event is different

Custom quotes, not cookie-cutter templates.

Describe the event. QuotePilot figures out the line items, quantities, and pricing from your rates.

Full-Service Wedding

“Full wedding planning for Sarah & James — 150 guests, outdoor ceremony at Rosewood Estate, cocktail hour, seated dinner, DJ, floral centerpieces for 20 tables, bridal party florals, and day-of coordination”

Broke this into 8 line items with quantities, applied the couple's $15k budget, and suggested 4 head-table arrangements as an upsell.

Corporate Event

“Annual TechCorp holiday party — 200 guests, venue rental, buffet catering, DJ, photo booth, branded signage, and AV setup for presentations”

Used per-person catering rates, added flat-fee items for DJ and photo booth, applied a 10% corporate discount.

Social Celebration

“Mia's 30th birthday — 60 guests, outdoor setup, cocktail stations, live musician, custom cake, floral decor for the patio”

Drafted a compact proposal with optional add-ons (musician, custom cake) the client can toggle before accepting.

Destination Wedding

“3-day Tulum wedding — welcome dinner for 40, ceremony & reception for 90, farewell brunch for 60, vendor coordination, plus travel logistics”

Created separate sections for each day with per-event pricing, added travel costs as line items, applied a 50% deposit.

FAQ

Frequently asked questions

What is the AI Intake Assistant?+
The AI Intake Assistant is an AI-powered chat you can embed on your website or share via a link. It greets visitors, asks qualifying questions about their project, and collects everything you need to send an accurate quote — all automatically, 24/7.
Can I embed it on my website?+
Yes. You get a single line of code to paste into any website — WordPress, Squarespace, Wix, Shopify, or custom HTML. The chatbot widget appears as a floating button and works on any device.
How does the bot draft quotes?+
The bot gathers project details through conversation — event type, guest count, venue, services needed, etc. It then matches those details against your saved price lists and drafts a complete quote with line items, quantities, and totals. You review and approve everything before it reaches the client.
What types of events can I quote?+
Weddings, corporate events, private parties, galas, milestone celebrations, and any event where you need to send a detailed proposal with line items, deposits, and payment tracking.
Can clients accept quotes online?+
Yes. Clients receive a tracking link where they can view the quote, accept with a digital signature, or decline with a message. No login required.
How does the price list feature work?+
Create price lists for your event services — coordination packages, floral pricing, rental rates, catering per-person costs. Type them in, paste a list, or upload a PDF. QuotePilot extracts and organizes your pricing automatically.
Will my clients know they're talking to a bot?+
Yes — and most prefer it over a static form. The bot is transparent about being your assistant. It captures their info clearly and reliably, and you respond personally once you have what you need. The bot never sends a quote without your review.
Is my data secure?+
Yes. Your data is encrypted and stored securely. Passwords are hashed, all connections are encrypted in transit, and every request requires authentication. Quote drafting uses OpenAI's API — your job descriptions are sent securely for processing but are not used to train their models.
Begin

Start capturing event leads today.

Inquiry bot · quotes drafted from your rates · Stripe deposits · free to start.

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